How to drop a class by the Feb 25 deadline

Friday, 1/31/2025 is the deadline to add a class, but you can still drop up to the February 25 deadline (after the drop deadline, you can withdraw with a W on or before March 27)

Follow the easy online steps below to drop a class on or before the deadline. 

1. Contact your adviser to discuss and obtain their approval

Best practice is to have an advising conversation where you discuss options and any possible implications of this drop on your full-time status or your graduation progress, but depending on how much you and your adviser have already discussed things, they may agree to review and approve your form without such a meeting

 

2. Submit the online Drop Request Form

You will only be able to drop online if your adviser grants permission. Be sure that you are not attempting to drop below 12 credits unless approved via CARDS or as a final-semester senior  -- the system will not allow drop below 12 credits without additional approval.

 

3. Once your adviser grants permission, you will receive an email informing you that you have permission to drop the class(es) discussed.

While this adviser permission is for the specific class you request, functionally it reopens your ability to drop in general, so be sure to drop the right class and nothing else.

 

4. **do NOT forget this step!!!** You will have two days to drop the class online via Student Planning.*

If you don't drop within the 2-day window, you will need to request permission again. 

*Note that you must drop on or before the drop deadline if you want the class removed from your transcript.

 

Campus 12-Step Spring 2025

Hi everyone!

 

On behalf of Columbia Recovery Coalition, the student recovery community on campus, we are sharing information about their 12-Step and student organization meetings. These are open to all Columbia students, including students from Barnard, TC, UTS, JTS, and CUIMC as well as open to students in all forms of recovery. I encourage you to share this information with your teams:

 

SPRING ’25 Columbia Recovery Coalition’s Sponsored EVENTS & MEETINGS:

 

12-Step Meeting (Mondays 7pm - 8pm)

***Guastavino Room in St. Paul’s Chapel***

First Meeting: Monday, January 27th

LAST Meeting: Monday, April 28th

 

RC Club Meeting (Wednesdays 7pm - 8pm)

***Guastavino Room in St. Paul’s Chapel***

First Meeting: Wednesday, January 29th

LAST Meeting: Wednesday, April 30th

 

Interested students can attend one of the meetings above, reach out to recoverycoalition@columbia.edu or follow them on Instagram.

DEADLINE REMINDER: Registration, Adviser Approval, Enrollment Confirmation deadline FRIDAY Jan 31

Welcome back!

Don't forget:

1.  Your Spring 2025 Course Plan in Student Planning must show, in green (i.e. fully registered), all courses that you are taking this semester, including any PE, Dance technique, Varsity sport, or rehearsal/performance course for which you will earn credit this semester. 

2.  Your adviser must approve your course schedule by clicking "Review Complete" in Student Planning.  Ideally, they will do this during an advising meeting with you.  If there are extenuating circumstances making it impossible for you and your adviser to meet until next week, your adviser may click Review Complete upon confirming an appointment day/time with you for next week.  Need advice/approval and can't reach your adviser?  Visit us in the Deans' office!

Don't forget to drop any classes or waitlists that you no longer need.

If you are unable to add a course that you know that you're in, or if you are unable to drop a course or leave a waitlist for something you're not taking, please visit or contact the Registrar's office, registrar@barnard.edu).

It is possible that a credit for a P.E. course, Dance technique course, or Varsity sport may appear after the registration deadline (if the course is eligible for credit for the P.E. requirement). If this does not happen automatically, you may need to fill out a form.

Friday, Jan 25 is the last day you may officially add a course to your schedule. If you need to add a course to your schedule after that date, you will need to petition the Committee on Programs and Academic Standing for permission to do so (contact your class dean if you need info about this), and a late fee may be charged.

You may still drop courses until the Drop Deadline (see Academic Calendar for drop deadlines.  To drop a course after this Friday, you will need to meet with your adviser for approval, so your adviser can submit their approval of your drop request and you can drop the class online no later that 9:30 p.m. on the drop deadline. Find this and all other deadlines on the Academic Calendar and consider adding the Academic Calendar to your gBear calendar.

 

 

Reminder that all students must confirm enrollment by (1) registering for classes and (2) paying your bill by the registration deadline. See this blog post for how to tell what kind of hold you may have, and contact the Bursar if you need to discuss your bill.

**Note about Courseworks/Canvas**
Until the registration deadline, your CourseworksCanvas page may not look exactly like your Student Planning page because it takes some time for an added class on myBarnard to appear on Courseworks, and it takes some extra time for a dropped class to disappear. Courseworks will catch up eventually. The most important thing is to make sure that your enrollments are accurate on your Student Planning schedule. 

Expecting to graduate this spring? Missed the Jan 24 deadline to submit the Graduation Application? Don't panic! But DO address this ASAP

All students who expect to finish requirements this semester (May 2024 grads) should have filled out the Graduation Application by the Jan 24, 2025 deadline.

 

Oh no! I forgot to take care of this; am I too late??? What now???? 

It's not too late, but at this point, you must petition ASAP for late approval to be added to the list of prospective May 2025 grads.

Don't delay -- take care of this today!
Both Barnard and Columbia will use the list of students who have applied to graduate: to generate lists for commencement participation, free cap-and-gown pickup, ticket eligibility, dorm move-out dates, diplomas, eligibility for certain academic honors and prizes, and other essential matters for graduating seniors.  Failure to apply to graduate may jeopardize your ability to participate in Commencement this May and receive your degree on time.   

 

Not graduating this May but have a May 2025 graduation date in Slate, Student Planning, or your degree audit?

Submit this form to update your degree date: https://slate.barnard.edu/register/chg_ant_deg_date

Questions? 
Contact registrar@barnard.edu.

Senior FAQ: why is there a Y on my transcript and why don't I have credit for that class?

 

Q: My major has a yearlong thesis, and my fall thesis grade is a Y, and I don't seem to have credit for this class. What's up with that?

A: Not all majors grade the thesis this way, but for those that do (e.g. History, Neuroscience), the Y grade is short for "Year Course" and is a placeholder until you finish the spring semester thesis class.  Since the Y is not a final grade, you don't yet have credit for the fall class, but the Y demonstrates that you're on track and there's nothing to worry about.  

Once you finish the spring class and the grade is entered for spring, the same grade will join the Y in the fall, so you'll have (for example) YA- in fall and A- in spring, and your transcript will reflect credit for both semesters.  Grades joined with the letter Y will participate in your GPA just like other grades, and if the grade/credit from them make you eligible for the dean's list, that notation will also be added. 

While the credit for fall Y grades is not yet included in the "total completed credits" on the transcript, the College understands that you have completed this class, and you may safely add these credits to the "total completed credits" number to determine the number of credits you have actually completed as of the end of the fall semester.

This and all other letter grades are explained on the reverse side of all official transcripts, as well as on the Registrar's website: https://barnard.edu/registrar/grades-exams#grading-system-your-gpa-1

Graduating this year? You must apply to graduate! -- DEADLINE = JAN 24

 

 

If you are planning to complete your degree requirements this semester, it’s time for you to apply to graduate.

 

NOTE: While we call this an application, it is just a brief form to get you on all the right lists to be considered for graduation and get your cap and gown.  As long as you know your name, major, expected grad date, and mailing address, you can submit this form today!

 

Deadline for May grads: Jan 24

To have your degree awarded, you must apply to graduate (even if you do not plan to attend commencement ceremonies).  

You can log in directly to student planning and access the Graduation Application from the main menu.

OR

portal.barnard.edu --> Graduation tab

If you expect to finish requirements this semester, apply for Spring 2025 graduation.

After submitting the form successfully, you will see an on-screen confirmation page and receive a confirmation email.

If you are not planning to graduate this year, please complete this form so that we can update your record.

Senior Year FACT or FICTION: possible to take fewer than 12 credits in your last semester????

FACT OR FICTION:
Is it true that you can take fewer that 12 credits in your last semester?

YES; this is FACT, BUT ONLY IN VERY SPECIFIC CIRCUMSTANCES and by following proper procedure. 

As stated in the Barnard College Catalogue:

"Graduating seniors who need fewer than twelve credits to complete their degree – and who have already satisfied the College’s academic residency requirement and completed at least four full-time semesters in academic residence – may be approved to take a minimum of nine credit hours. Because Barnard students are charged a flat rate of tuition per semester, reducing one’s course load to nine credits will not change the tuition owed in the last semester. International students must consult with International Student Services in advance to determine eligibility.  Students who meet these criteria and are approved to be enrolled in nine credits are still eligible to live in Barnard’s residence halls. 

If any student who is not an eligible senior needs to register for fewer than twelve credits for disability-related reasons, they should reach out to CARDS to discuss the reduced course load process at cards@barnard.edu."

Submit this form by the drop deadline to request approval **Note that this request can only be made at the start of your final semester, for that semester**: https://slate.barnard.edu/register/final_semester_request

Heard a rumor and want to know if it's true?  Submit requests for this series to SeniorClassDean@barnard.edu

When & how to uncover grades of P from last semester

 

When: Students* who elected the P/D/F grading option for a Fall 2024 class can uncover a P grade through Friday, January 31.

How: In SSOL, click on “P/D/F grading,” then “PDF Option Change Request,” then “Pass/D/Fail Uncover.”

*NOTE: this option is not available for February grads -- you cannot uncover grades of P from your final semester.

Important Information about the Spring Semester and Shopping Period

 

Dear Students,   We hope you had a restful holiday break. Please read the important information below, which includes details about the Spring Semester and Shopping Period.   Registering for classes   Registration will be open in Student Planning from now through Friday, January 31.  (Registration will be closed on weekends and on Monday, January 20). Registration start times can be viewed in Student Planning or in Slate (on the right side of the Home tab).   If you are searching for a class to add to your schedule, Columbia has launched an updated Course Search in Vergil, which Barnard students can also use. The tool has similar search criteria as Student Planning, including the ability to look for classes that satisfy Barnard General Education (Foundations) requirements. It also has the option to “Only show classes with open seats” in the search results. See screenshots here.   •    TIP: Using the Course Search in Vergil is also a great way to become familiar with the Vergil user interface. Vergil will become the registration system for both Barnard and Columbia students (replacing Student Planning and SSOL). We expect that the new system will be launched later this spring (in time for fall registration). We will share more details as we get closer.   You can continue to make changes to your class schedule in Student Planning through 9:30 p.m. on Friday, January 31, which is the final registration deadline.   By that date, be sure that you have:   •    Registered for all classes you intend to take (including any zero-credit discussion section or lab classes). Note that students cannot remain registered for two classes that overlap in time, and you must resolve any such conflicts by the registration deadline. •    Requested adviser approval of your final schedule. If you have not yet contacted your adviser for a meeting, please do so immediately.  •    Received special permission from your adviser if you are planning to take more than 19 credits this semester. To request this permission from your adviser, use this Slate form beginning Tuesday, January 21.   If you decide to drop a class after the registration deadline has passed, you will need to request your adviser’s permission using the Drop Request form in Slate. Please note that students must remain enrolled in at least 12 credits per semester, except in very specific circumstances. The final deadline to drop a class (so that it no longer displays on your transcript) is Tuesday, February 25.   Attending class   •    Classes begin on Tuesday, January 21.    •    You should plan to attend every class for which you are officially registered, including during the shopping period. Attendance at the first class is advised in order to secure your spot in the class because it indicates to the faculty member that you plan to remain enrolled.   •    If you are “shopping” a class (for which you have not yet been able to register), you should make every effort to attend it as well. Classroom space may constrain your ability to attend a class for which you are not registered. Please be in touch with the course instructor if that is the case.   Classroom locations and navigating campus   •    Classroom assignments are visible in the Columbia Directory of Classes or the Vergil Course Search. Be sure to verify the location before the first class session for each of your classes, since rooms are subject to change at the start of the semester. •    Some Barnard classes are being held in rooms on the Teachers College (TC) campus again this semester. The building names are Zankel Hall, Macy Hall, and Horace Mann. If you have a class scheduled in those rooms, please note the following details: •    The main entrance to the TC campus is at Zankel Hall on 120th Street between Broadway and Amsterdam. Please see the map here. •    Use your Barnard ID card to tap the card access reader in order to enter the campus. •    While on the TC campus, you can use Eduroam for Wifi. Click on this link for login instructions. •    Due to the renovation of the Roy and Diana Vagelos Science Center, Barnard science departments and labs have moved to new locations on the Barnard, Teachers College, or Columbia campuses. Lab class locations can be found in the Directory of Classes or the Vergil Course Search Columbia Directory of Classes or the Vergil Course Search. The map here shows building locations on each campus. •    We encourage you to consult these revised campus maps if you need help navigating Barnard’s campus during construction.   Shopping Period    As always, you have an opportunity at the beginning of each semester to visit classes for which you are not registered, so that you can learn more about the class content and format. This may help you decide if you would like to enroll.    To aid in your decision-making, the Courseworks/Canvas sites for some Barnard classes will be open for all students to access syllabi and course materials for class shopping purposes.   •    Find the class either in the Vergil Course Search or in the Directory of Classes (from the Directory, click on the “View in Vergil” link) •    In Vergil, click on the Course Title  •    Click on the “View in CourseWorks” tab - this will take you to the class’ CourseWorks site. (If you don’t see the “View in Courseworks link” initially, click the down arrow next to the section number to display more details.)   If you are interested in shopping a Barnard class that does not have materials visible in Courseworks, the instructor may be willing to share the syllabus with you.   If you decide to enroll, be sure to officially add the class in Student Planning before the January 31 deadline.  If you have any questions, email registrar@barnard.edu.    Enrollment Confirmation Process   Please note that final enrollment confirmation for new and continuing students will entail finalizing both your registration for a full-time schedule of classes (or approval for a reduced courseload) and payment of the term bill (for students on payment plans, be up to date on scheduled payments). Both steps must be completed by the Friday, January 31 semester registration/add deadline.   Students who have not completed both of these steps by the deadline will be deregistered for courses and, therefore, considered not enrolled for the semester. Students will then automatically be placed on a personal leave of absence.   Holds will prevent add/drop   If you have a registration hold (e.g. a hold placed by the Bursar, Dean’s Office, Health Services), you will need to clear the hold before you can add/drop courses.   Students who do not have a designated emergency and/or missing person contact person on file with the College will have a registration hold. If you received an email asking you to provide this information using this Slate form, or if you are unsure if you have provided this information, please be sure you have done that prior to the start of the semester.   The P/D/F grading option   If you are interested in electing Pass/D/Fail (P/D/F) grading for a particular course, we recommend that you speak with your academic adviser or class dean to discuss this decision and whether it will be beneficial for your specific situation and longer-term goals.    Students who elected the P/D/F grading option for a Fall 2024 class can uncover a P grade through Friday, January 31 in SSOL. In SSOL, Click on “P/D/F grading,” then “PDF Option Change Request,” then “Pass/D/Fail Uncover.”   If you would like to elect P/D/F grading for a Spring 2025 class, that option will become available on February 3, and you will do this in SSOL. As a reminder, Barnard students are able to elect P/D/F grading for one class per term. The class cannot be used towards a major or minor requirement, but it may be used to fulfill a general education requirement. Students who are facing extenuating circumstances in a particular semester can petition to elect P/D/F grading in a second course, by speaking with their class dean and then submitting a petition to the College’s Committee on Programs and Academic Standing (CPAS). Further details are available on the Registrar’s webpage.   Seniors graduating at the end of this semester   If you are planning to graduate at the end of this semester, congratulations! Here are a few suggestions to make sure that your plans stay on track:   •    Submit the official application for graduation. The deadline is Friday, January 24.  You can find the application either in Student Planning or at portal.barnard.edu, in the Graduation tab. •    Be sure that you have registered for enough credits this semester to be eligible to graduate. If you entered Barnard as a first-year student, you will need 122 credits. If you entered Barnard as a transfer student, you will need 121 credits. •    Review your online degree audit to be sure that all general education requirements are marked as complete or in progress. Check in with your major adviser (if you haven’t already) to be sure your major requirements will also be complete. •    If you are interested in enrolling in fewer than 12 credits during your final semester, you can submit that request in Slate. •    If you are planning to declare a minor, submit the request in Slate as soon as you have registered for all required classes (and no later than March 1). •    The P/D/F grading option will become available for spring classes at the beginning of February. If you decide to P/D/F a class, please keep in mind that, as a final semester senior, you cannot uncover the P grade later.   Deferred Exams from fall classes   If you had an extenuating circumstance requiring you to defer any of your final exams in December, deferred exams will be given on Friday, January 24 and Monday, January 27. Be sure to reference the Registrar’s Office website and your Barnard email account for details. If you are eligible to take exams with CARDS, please be in touch with cards@barnard.edu regarding plans for your deferred exam.   Barnard Portal   Sign in at portal.barnard.edu for important College updates, convenient links to tools like Student Planning and Slate for Students, and access to other campus and academic resources.   Important Dates & Deadlines   Please be sure to reference the academic calendar to remain aware of the different academic deadlines, such as dropping, withdrawing and electing P/D/F for your classes.    Best wishes for a good start to the semester,   Jennifer Simmons Registrar   Holly Tedder Dean for Academic Planning & Class Advising

Barnard College

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Need to fulfill PE requirement? Some classes still have space available -- register ASAP and attend the 1st meeting to secure your spot

Students who need to complete the PE Requirement: 

Register for PE (or Dance). (PE registration is open only to students who have not fulfilled the requirement).  The PE department offers Body Sculpt, Yoga, Pilates Mat, Tai Chi, Strength Training, and Health Coaching.  

 

Need more info?  Contact physed@barnard.edu

Senior FAQ: Can I take more than 19 credits? How/when can I get permission?

Q: I heard it's possible for students to get permission from their adviser to take more than 19 credits. Is that true, and if so, how/when can I get permission?

A: Yes, in rare cases, and only once the semester has begun. You may request adviser permission* for more than 19 credits only during the final registration period (Jan 21-31for spring 2025), using this online form. 

NOTE: Approval after the registration deadline is by petition only.

*Please note that these requests will only be granted for urgent reasons, such as completion of a major, a minor, or for graduation requirements.

 

Q: What if I get in off a waitlist that puts me over the limit?

A: If you are removed from a waitlist and temporarily find yourself in more than 19 credits, you will need to drop the "extra" class or receive approval to exceed the limit 

Warning: if you neither request permission nor drop below 19 credits, the registrar will drop you from the most recently added class.

When/where/how to take your approved deferred exam from fall 2024

Deferred exams for Fall 2024 classes

Deferred exams from Fall 2024 will be held on Friday, January 24th & Monday, January 27, 2025.  The Registrar's Office will be in touch with you to confirm the location & room details regarding your exam details the week before exams.

Friday, January 24 9:00AM – 12:00PM - James Room (Barnard Hall)

Friday, January 24 1:00PM – 4:00PM - James Room (Barnard Hall)

Monday, January 27 9:00AM – 12:00PM - Event Oval in the Diana Center 

Monday, January 27 :00PM – 4:00 PM - Event Oval in the Diana Center 

For most in-person deferred exams, the College follows a self-scheduled exam model. You will be contacted directly if your exam has a specific day and time. Otherwise, this model, followed by a number of peer institutions, allows students to select when to take their exams from among a number of blocked exam time periods. 

Fall 2024 deferred exams must be completed by Monday, January 27, 2025.

Pro Tips:

• If you have an unavoidable conflict between a deferred exam and a current class, prioritize the exam and email your instructor, copying your class dean, to say you were advised to do this and ask how to catch up on missed content
• If you have a choice, plan to take your deferred exam at the earliest possible opportunity -- that will give you a Plan B option if anything goes awry.